April 2, 2008-UI Extension Annual Conference-Boise, ID

Attendance: Cindy Kinder, Carrie Stark, Andi Skinner, Sharlene Woffinden, Karen Barron, Judith McShane, Donna Gillespie, Grace Whittman, Nancy Shelstad, Maureen Toomey, Lorie Dye, Brian McLain, Janice Stimpson, Scott Nash, Jennifer Lustig, Arlinda Nauman, Susan Philley, Joey Peutz, Marnie Spencer, Laura Sant, Brian Luckey, Brandy Kay (Guest), Charlotte Eberlein (Guest).

Meeting was called to order by Brian Luckey, President, at approximately 3:00 p.m..  Introductions of everyone present were made. 

Brian introduced Charlotte Eberlein, Director of Extension, who led a discussion regarding  4-H staffing issues. Some concerns that were brought up included amount of time faculty have devoted to 4-H (percentage of time), fewer people to carry to load of the 4-H Youth Development program and the number of people who are able to serve on both district and state 4-H committees. It was brought up the discrepancies between counties on what Program Coordinators have the ability to do both on the district and state level. Charlotte talked about the new position, Associate Extension Educator. After a lengthy discussion, a sub-committee of Carrie Stark, Judith McShane and Andi Skinner was formed to look at the Program Coordinators and Associate Extension Educator roles and really determine what the issues are. (After the meeting was over, Dr. Eberlein requested that Brian Luckey sit on this committee as well).

Minutes: Lorie Dye moved to dispense with the reading of the minutes from the October 2, 2007 meeting. Motion was seconded by Arlinda Nauman and passed.

Financial Report: Cindy Kinder gave the financial report. Currently the IAE4-HA Bank Accounts have $4253.15 in checking and $8234.28 in a CD. Marnie Spencer moved to file the audit report. Motion was seconded by Andi Skinner and passed.

Appointed Committee Reports:
Budget Committee-Cindy Kinder presented the proposed 2008 budget.
   Income:
     National Dues                           $2000
     State Dues                                $2100
     Interest Income                         $ 176
  TOTAL                                     $4276
     Expenses:
     National Dues                           $1960
     Lifetime Dues                            $     O
     Officer Travel                            $  500
     DSA Travel                               $  150
     ASA Travel                               $  150
     MSA Travel                               $  150
     25 Year Travel                          $  150
     Scholarship (1st Timer)              $  400
     4-H Endowment                        $  100
     Newsletter                                $      0
     Office Expense                          $    40
     Recognition                              $  200
     Miscellaneous                            $    50
  TOTAL                                     $3850
  Difference                                $  426

Sharlene Woffinden moved to amend the budget to add $200 to officer travel and $200 to a new line item of Scholarships to NAE4-HA Meeting for any member to attend.  Motion died due to failure of a second.  Joey Peutz moved to amend the budget to add $426 to officer travel line item in order to have a zero budget. Sue Philley seconded the motion. Motion passed with 1 nay vote.  Carrie Stark moved to amend the budget to add a line item of NAE4-HA National Meeting Travel in the amount of $500, with the selection mechanism to be determined at a later date. Motion seconded by Brian McLain-discussion. Motion passed. Donna Gillespie volunteered to find a copy of the scholarship form used in 2005 (Seattle NAE4-HA) conference and revised it by June 1.

Standing Committee Reports:
Member Recognition – Scott Nash – Award winners for Idaho:
ASA                 Laura Sant
DSA                 Joey Peutz
MSA                 Mary Jean Craig
25 Year             Jim Wilson
Excellence in Teamwork: Intermountain Livestock Judges Workshop-Scott Nash, Steve Harrison, Joel Packham, Rauhn Panting, Dawn Sanchez (WY), Lindsay Moiny (WY), Jim Jensen (UT), Brett Kaysen (CO), Marc King (MT).
Educational Package-Individual: Cindy Kinder, Swine Camp
Periodical Publication-Team: Bingham County Newsletter-Marnie Spencer, Scott Nash, Bill Bohl, Debbie White, Ann Whiteside
Promotional Package Team: District III 4-H Camp-Donna Gillespie, Cindy Kinder

 Discussion Item: During Statewide Fall Training, there should be a session on Awards and how to apply for them.

 Discussion Item: When $ designated in the budget for Service Award recipients does not get used, it does not get moved to another line item for additional travel for others.

 It was moved to dispense with the rest of the Standing Committee reports due to time. Motion was seconded-motion passed.

Old Business:
Western Region Leaders Forum-The association membership did approve a $1000 donation to the WRLF. This made us one of the top 5 donors for the conference. Thank you notes from the WRLF participants were passed around. There were approximately 400 participants at WRLF, with about 200 of those from Idaho. Many staff members attended the event.

 

 

 

 

 

NAE4-HA Board Report-Carrie Stark gave a report from the recent NAE4-HA Spring Board Meeting. From the Wisconsin conference (2006), the association received $100,000. After getting feedback from association representatives at JCEP, the board voted to spend some of the money. $50,000 was put into an investment  opportunity and the interest will be used to provide 1st timer’s scholarships to NAE4-HA national meetings. These will be available regionally with the Regional Directors determining how those will be distributed. $25,000 will be spend on redesigning the website and maintenance of that site. It looks like the association should receive about $80,000 from the Atlanta conference so the National Association is doing fairly well financially at this point but will be looking carefully at how the money is spent so they don’t run into the problems they have in the past several years.

Website – Donna Gillespie has volunteered to maintain and update the IAE4-HA Website.

New Business:
Galaxy III Conference: A point of clarification for the Galaxy III Conference. If you plan on attending, you must first make your hotel reservations through the housing bureau before you can register for the conference. There will be an additional $250 charge if you don’t stay at a conference hotel. The dates for the conference are September 15-19, 2008. Committee meetings will take place on Monday afternoon before the official start of the conference. The conference kick-off is Monday night at the Indiana State Museum.

Hall of Fame Nomination-Cindy Kinder will find out which of our life members are not currently Idaho 4-H Hall of Fame recipients. Those who are not members will be nominated by the association.

4-H Presentation at CSREES Review-There was a discussion regarding the upcoming CSREES review and who will be doing the 4-H Presentation. Marnie Spencer will be doing a presentation on 4-H. After some discussion, it was recommended that everyone make sure their stakeholders are present during this process.

Additional New Business:
Sue Philley said she needed more counselors (especially male) for OMK: Military Family Camp. She is looking for Male Lead Counselors. Please send her any contacts.

Something to think about for the Fall Meeting-We will need to fill the Secretary, Vice President, District II and District IV representatives. Jim Wilson, as past-president, will chair the nomination committee.

Maureen Toomey and Cindy Kinder are the new topic team leaders. They would like to remind everyone how to report 4-H information. AT least 1 person from each county needs to enter 4-H report into CALS Plan. There will be a training in May (via conference call or other method using technology) to help explain the logic behind how we report and where to report various pieces to.

Fall Statewide Training-Scheduled for the week of November 3rd with the specific dates and agenda still being determined. Location will be in Boise, ID.

Meeting was adjourned.

Respectively Submitted
Carrie Stark
Acting Secretary

October 2, 2007-State 4-H Training-Caldwell, ID

Meeting was called to order by Jim Wilson, President, 5:15 pm.  Introductions of everyone present were made.  Minutes from the April 11, 2007 were distributed to the membership for review.  There were no corrections to be made; Donna Gillespie moved that minutes be approved, Brian Luckey seconded.  Minutes were accepted unanimously.

Financial Report:
Cindy Kinder presented a register report for last quarter ’07 to present.  The current balance in the checking account is $4,345.81.  It was moved, seconded and passed to accept the treasurer report as presented.

Appointed Committee Reports:
Membership - Cindy Kinder reported membership totals are incomplete as members are just turning in dues, to date we have five members.  There are numerous benefits of membership in the state and national associations such as idea exchange, professional development, recognition, and more.

Standing Committee Reports:
Diversity – Arlinda Nauman – Diversity training was provided at the Orientation Sessions held in District II, III, and IV.  District I had to reschedule their session due to conflicts with fairs.  Bruce and Sheryl Dowlin presented “Resources for Reaching Underserved Audiences” at the 4-H Training Workshop held on October 3rd.
 News & Views – Brian Luckey – No report
Member Recognition – Scott Nash – No report; activity in spring all nominations have been completed.
Policy and Resolution – Jim Wilson – Work continues on State Association issues; Joe Yedlik from Iowa replaced Larry Tibbs as national committee chair, due to health reasons.
Professional Development – No report
Programs – Carrie Stark – Brian Luckey is working with Youth in Governence program.  Members are needed to service on task forces please remember that you do not have to attend National Conference to serve.  If you have questions please visit with Carrie.  Animal Science has new chair, Breet Kayson from Colorado; Carrie is the National Chair for Program Communications.

 

 

 

 

 Public Relations and Information – Mary Jean Craig – She reported that Vi Rexford from Gem County will be inducted into the National 4-H Hall of Fame.  Nominations for National 4-H Hall of Fame have to be educators, they do have to be approved by the state.  Nominations are due February 1st, for more information please contact Mary Jean Craig.
Research & Evaluation – Carrie reported that Journal of Youth Development is an academic journal that is available; free to members.  This is an academic journal, those who are going through P & T may want to submit articles to be published.

District Reports:
District I – Mauri Knott – There were five successful horse camps held throughout the district this year, they are well received – very fun, effective learning opportunities for youth and leaders.  The Panhandle and NCIA committees continue to meet regularly.  A majority of the counties in District I have a 10% increase in enrollment.  Yolanda Bone has been appointed as coordinator for the CYFAR grant for the Coeur d’ Alene Reservation.  4-H Assistants in Boundary and Nez Perce counties are now 4-H Program Coordinators.  Lewis County has a Vista volunteer.

District II – Sue Philley - Five Vista volunteers are currently in service in the District. Staff are meeting four times per year in different areas throughout the District.  We are discussing integrating Robotics into the county 4-H programs. The Great Basin Buckaroos are a District Club focusing on the category Heritage; members are working with master carvers.  There have been numerous staffing changes outlined below:
Moved On:  Stephanie Shank, Tina Plat, Sandy Hassakiss (replaced by Dan Allars), Becky Settledge moved to Hawaii
New Roles: Judith McShane has changed from Program Assistant to Program Coordinator, Nancy Shelstad is now an Extension Educator in Canyon County, Brian Luckey is now an Extension Educator in Ada County and is hiring a new Program Coordinator, Michelle Tate has transferred to Washington County, Joan Gill is a Program Coordinator in Payette.
New Activity Assignments:Camp Board—Pat Momont, Camp Steering Committee—Erin Laughlin, District II Youth Horse Council Meetings—MaryAnn Peterson, District II Horse Camp—Tyanne Tawter

 District III – Donna Gillespie – The District III 4-H Team met in September in conjunction with the Statewide 4-H Orientation, and will meet in November to review the progress on the goals we set last year and schedule professional development for 2007-08.  We are also meeting in December to review the NDSU Baking curriculum and some social time (Christmas treats and eats).  The Team also attended the Statewide 4-H Training in October in Caldwell.
District III Leaders Association is meeting on October 11th in Lincoln County to elect officers and plan 2008 activities, meeting will be followed by bowling for everyone.  The 2008 State Leaders Forum planning committee is meeting in Salmon on October 26-27 to look at facilities and continue Forum planning.
Fairs:
All County Fairs were well attended and went smoothly.
District Contests:
Dog (September 8th – Jerome)
Rabbit (September 8th – Twin Falls)
Style Revue (September 15th – Cassia)
Horse (September 22nd-Twin Falls- Jerome hosts)
Public Speaking (September 29th –Minidoka) – Cancelled

Staffing:
Steve Hines moved from Lincoln County Crops to Twin Falls County Crops
Christi Falen returned to Lincoln County Crops
Mario de Haro Marti is new to Gooding County
Tiana Fife is new to Twin Falls County Livestock
Kristy Boguslawski moved from Lincoln County 4-H Assistant to 4-H Coordinator
FCS Position in Lemhi County is being interviewed
FCS Position in Gooding is approved
CYFAR Afterschool Grant is ongoing in Cassia County
Kathy Kimball has resigned from Blaine County 4-H Program Coordinator

District IV – Sharlene Woffinden – Reported on District IV activities no written report was submitted

Old Business:
2007 NAE4-HA Conf. – Atlanta – Brian Luckey reported that 10 members will be in attendance.  Plans for State’s Night Out were discussed.
IAE4-HA Endowment Board Rep– Linda Webb - No report.
Website – Donna Gillespie has updated the website.  Applications, minutes, and district reports are available.  Thank you, Donna!

New Business:
Arlinda Naumann reported from Dean’s meeting that top requests are, #1 salary enhancement, #2 four new FTE’s for coordinator positions which would result in no less than 8 coordinator positions.

Motion by Mauri Knott & 2nd by Mary Jean Craig, was made to allocate any unused travel funds budgeted for 2007 ($400, or $50 each) to be divided amongst Idaho non-travel scholarship winners to the NAE4-HA National Conference in Atlanta. Motion passed unanimously.

Mary Jean Craig requested an IAE4-HA representative to serve on the State Hall of Fame Awards Committee. Maureen Toomey has agreed to fill this position which will help plan, coordinate, review applications etc. for the State Hall of Fame 2008 nominations.

Election & Installation of Officers:
By unanimous vote the following individuals are the new IAE4-HA officers. Thank you, Jim Wilson for your service as President.

• President – Brian Luckey

• Pres. Elect – Nancy Shelstad

• Vice President – Carrie Stark

• Secretary – Erika Thiel

• Treasurer – Cindy Kinder (continues in 2-year role)

• Dist. 2 Rep – Sue Philley

• Dist. 4 Rep – Karen Barron

 

 

 

 

Next meeting: – TBA
As there was no further business to be brought before the Association, the meeting was adjourned at 6:27 p.m.

Respectfully Submitted,
Erika Thiel
Secretary

April 11, 2007-UI Annual Conference-Moscow, ID
Attendance:
Sharla Wilson, Jennifer Lustig, Carrie Stark, Arlinda Nauman, Maureen Toomey, Karen Barron, Laura Sant, Marnie Spencer, Lori Dye, Barb Abo, Nancy Shelstad, Joey Peutz, Scott Nash, Grace Whittman, Mauri Knott, Brian Luckey, Sharlene Woffinden, Donna Gillespie, Rhea Lanting, Janice Stimpson, Brian McLain , Steve Harrison, Tim Ewers, Kevin Laughlin, Jim Wilson, Linda Webb, Erika Thiel